Careers

Data Project Manager

Under the direction of the Tuna and Data Director and the Database Manager, the Data Project Manager is responsible for assisting the operations, maintenance, and improvement of the organization’s database systems. The Data Project Manager facilitates data-related tasks in FileMaker Pro (and Microsoft Excel as needed) and is responsible for data-curating tasks and database improvements as well as providing documentation and training to assist staff with database usage. This position’s work will facilitate the acquisition, analysis and utilization of data from multiple partnerships to support FishWise’s sustainable seafood objectives while ensuring that the highest quality information is used in project reporting and planning.

Reporting: This position reports to the Database Manager.

Responsibilities

  • Assist the Database Manager with the daily operations and maintenance of the database systems
  • Import data into FileMaker Pro from client-provided Excel sheets
  • Export and prepare data reports to assist with partnership reporting and deliverables
  • Streamline and improve existing Filemaker Pro databases
  • Assist in creation of new Filemaker Pro databases and internal data tools
  • Assist with QA/QC of incoming data and information
  • Support staff needs with data access, analysis, and database layouts
  • Design simple user manuals for certain data tasks
  • Re-write lost data from backups as needed
  • Upgrade employee software as needed
  • Be a learning “sponge” about relational data structure, UI design, and the capabilities of FileMaker Pro
  • Some light IT duties

Qualifications

  • B.S. (or less than a year away from graduating) in Information Systems, Bioinformatics or commensurate experience with database systems
  • 2 years experience working in an Information systems environment
  • Proficient in relational databases or other information structure
  • Proficient with Filemaker Pro database development
  • Fluent in Microsoft Excel and comfortable with Mac OS
  • Some QA/QC experience
  • Detail-oriented and meticulous about data and information
  • Javascript and PHP code-writing knowledge is a plus
  • Ability to meet deadlines and to manage multiple projects simultaneously
  • Experience working in a collaborative office or professional environment
  • Excellent professional writing and editing skills
  • Excellent communication and organizational skills
  • A demonstrated interest to support ocean conservation missions

 Hours and Benefits

  • This is a full-time position with benefits under a one year contract, with opportunity for renewal, based in the FishWise office in Santa Cruz, CA
  • Compensation is competitive and commensurate with experience.
  • Office hours: Monday – Friday, 9:00AM-5:00PM

Click here to apply.

 

Office Manager

FishWise is seeking an experienced Office Manager to maintain a positive, well-oiled, and productive office environment in our Santa Cruz headquarters. We are a mission driven team of 25 passionate ocean conservationists, and the Office Manager plays a key role in managing our Santa Cruz office and building our human, empathetic and caring culture to support our success.

As the Office Manager at FishWise you will be engaged in:
Office Management: anticipating office needs, managing vendor relationships, creating and maintaining systems for a smoothly-run office
Recruitment + HR Support: applicant tracking, scheduling interviews, helping onboard new hires, support for inter-work relationships
Culture + Community: coordinating team events, retreats, reward and recognition, and internal communications

Responsibilities

Office Management
• Serve as the go-to person for all day-to-day office needs, and maintain a clean, organized, functional and comfortable office space, gently encouraging others to do the same
• Greet office visitors, answer phones, distribute digital voice-mail
• Manage shipments/receivables, distribute packages and mail
• Manage all service accounts, including but not limited to internet, cable, phone, postal, janitorial, etc.
• Serve as the direct line of communication to the building management
• Maintain kitchen/break areas on a daily basis
• Order and stock office supplies and pantry items
• Assist with the purchase of equipment and furniture
• Coordinate office meetings and on and off-site events including catering as requested
• Manage meeting rooms including calendars, set up and clean
• Support the organization’s executive team with light administrative duties
• Take meeting minutes for executive staff as requested
• Provide light IT support in an all Mac OS X environment
• Coordinate the procurement of IT support for the office when needed

Recruiting + HR Support
• Manage the recruitment process to ensure the organization is able to maintain robust pipeline of qualified candidates
• Coordinate with Hiring Managers to determine and clarify recruiting specifications for open positions
• Maintain candidate database and communicate information to Hiring Managers regularly
• Evaluate effectiveness of current postings and sourcing channels and constantly look for innovative and cost effective new ways of recruiting candidates
• Post job descriptions and maintain website careers page
• Review resumes, conduct phone screens, schedule interviews as requested
• Track and manage the flow of candidates throughout the process
• Coordinate the onboarding new hires to ensure their experience promotes and reinforces the positive culture and community of FishWise
• Coordinate with hiring managers to confirm start date and ensure necessary systems, desk space, and equipment is ready on day one
• Verify reference information from past employers, colleagues and other provided sources
Identify issues and make recommendations for improvements to the onboarding process to executive staff to ensure it is effective, efficient, and compliant

Qualifications
• Motivated, enthusiastic, and a committed professional who enjoys taking initiative
• Able to work in a dynamic environment where you will be required to multi-task independently and manage your time effectively
• Passionate about building team culture
• Able to maintain strict confidentiality regarding payroll, benefits and employee issues
• A strong communicator, both verbal and written, with the ability to build strong relationships
• Able to quickly learn new processes and systems and provide input on improvement where needed
• Comfortable in a “paperless” office
• Tech-savvy (MacOS, MS Office, G Suite, Podio, Dropbox, Skype, etc.)
• Able to provide basic IT support for office equipment including, but not limited to: computers, telephone systems, printers and scanners
• Scrappy with innovative problem solving skills

This is a full time salaried position located in Santa Cruz, CA with a competitive benefit package.
Office hours: Monday – Friday, 9AM to 5PM, with occasional after hours work required.

Click here to apply.

FishWise Internship

The Intern’s primary responsibility is two-fold: 1) to provide support to existing member retailer partners and 2) provide general office support. The intern will work with existing Project Managers who are the main customer service contact for retail partners with questions or needs after the launch of the FW program. The intern will help them support these partnerships through materials development and shipment, newsletters and website updates. The Intern will conduct work to support major buyer partnerships with database work and species research. The Intern will also conduct general office work such as assisting with technology, cleaning, and purchasing supplies. The Project Managers will provide direction and oversight to the Intern.

Responsibilities

  • Provide support to the Project Managers to support independent partnerships including: creating promotional sheets in Adobe Illustrator, writing and editing monthly newsletter pieces, materials shipments, etc.
  • Correct store audits as needed to help improve seafood label accuracy for retailers.
  • Research the sustainability of various seafood products in order to recommend sourcing action for partners.
  • Assist with research of and networking for product sourcing.
  • Update and enter ratings and certifications in databases for seafood products.
  • Summarize scientific reports/seafood news for internal and external communication.
  • Conduct analyses of seafood inventory for partners using Filemaker and Excel.
  • Write weekly blog for FishWise website.
  • Update and develop new promotional materials. Print and collate as needed. Organize digital files and photos.
  • Perform various clerical duties including typing, answering phones, ordering software, and general office upkeep.
  • Opportunity to develop unique independent project based off personal interests in seafood sustainability.

Qualifications

  • Dedication and passion for the stewardship of the oceans
  • Bachelor’s degree in a related field
  • Basic understanding and desire to learn more about seafood sustainability criteria and relevant stakeholders e.g. supply chain businesses, NGOs, and government agencies
  • Excellent Mac-computer skills including Microsoft Office & Adobe Suite
  • Strong communication skills and reliability
  • Ability to meet deadlines and to manage multiple simultaneous projects
  • Experience working in a collaborative office or professional environment
  • Self-starter, motivated, and able to work with limited oversight
  • Ability to learn new skills quickly and independently, such as Filemaker database management, Joomla website maintenance, EndNote, etc
  • Self-motivation, flexibility, and a positive “can-do” attitude

Hours

  • This is a part-time position based in the FishWise office in Santa Cruz, CA
  • Office hours: Monday – Friday, 9:00AM-5:00PM
  • Evening and weekend work may be required
  • Personal transportation is required

Click here to apply.